Personally, one of the absolute FAVORITE parts of my job is the time that I get to spend sitting down, one on one, with each of my students to talk about your entire high school experience as a whole and listening to the stories you share when I am "interviewing" you to get information to write your recommendation letter. I find your stories fascinating, your insight remarkable, and quite often your humor to be very entertaining. Of course, I will also admit that the excitement goes away pretty quick when you walk out the door and I am left with pages full of notes and the actual letters to write. (Talking = Very Happy... Writing = Not so much...)
While the seniors are certainly the students who are more focused on the need for recommendation letters, it is also a great reminder of why it is important for students of every grade level (Freshman, Sophomore, Junior, and Senior) to drop by my office throughout the year to allow me to get to know you better. I sincerely want to hear about the things you are involved in and are accomplishing during high school. Plus, I am pretty good at saving random tidbits of information that I see or learn about you that might help me "someday" when I need to write your recommendation.
For the seniors, have you started looking at your college applications to see if they require recommendation letters from me or from your teachers? Some schools will require it and some will not. Ohio University, for example, does NOT require any recommendation letters. Miami University, on the other hand, will require a rec letter from a teacher or from me. If you are having problems determining if the colleges you are considering require recommendation letters – just stop down to see me and I can try to help you figure it out.
If you do need recommendation letters, give some thought ahead of time to who you would like to ask for the recommendations. Look at the requirements specified by the school – are they open to coaches or advisers writing letters or do they want them to come from academic teachers? If it requires that the letters come from teachers, can it be from any subject area or are they only looking for the core subjects of English, math, science, and social studies? Are you looking at a career in a specific area that a teacher at WKHS can write about your strengths in that field? For example, if you are considering majoring in Spanish perhaps a recommendation letter from one of your Spanish teachers would be appropriate. What teachers know you best? Who can speak to your work ethic and classroom contributions? If you need multiple teacher recommendations, when possible it is ideal to show your strengths across multiple subjects, so if you have a few teachers to pick from and 2 are math and 1 is science perhaps it would be beneficial to ask 1 math and 1 science teacher rather than the 2 math teachers simply to show that diversity. Remember, in recommendation letters from teachers, the colleges are asking for information about you as a student and your potential for handling the academic rigors of college.
Once you have figured out the teacher or teachers that you want to ask for a recommendation (if needed) it is then time to ASK them (nicely) if they are willing to write a letter for you. It is really important to be reasonable in the amount of time that you are allowing them to have to write your letter. (Think 30 days or more!) They are very busy with their classroom work and grading homework and papers and of course life in general and many teachers are often bombarded by students requesting recommendations. If a teacher is unable to write a recommendation letter for you – either because they don’t feel that they know you well enough to write a strong letter or because they have too much on their plate, don’t take it personally, simply ask another teacher. You will be thankful that you didn’t force them to write the letter because it wouldn’t be as solid of a recommendation letter if they were rushed or only had vague highlights to discuss. If you are applying to schools that do not need teacher recommendation letters, please do not waste your teacher's time by asking them to write a letter. Also, only ask the number of teachers that you need recommendations from - so if you are applying to two schools and both need 1 teacher recommendation letter, just ask one teacher to write a letter that will be used for both schools. You do not need to ask for more letters in case one is "better" than another - if you are not sure the teacher will write a positive letter for you, then you need to pick someone else. If you trust the teacher enough to ask them to write the letter, then you should trust them enough to be able to send their letter (without seeing it) to the college.
In the Counseling and Career Center and on the wkhscounselors.com website we have a form you can use to ask your teachers to write a recommendation for you. It is also helpful to provide information to your teachers regarding your involvement in their classes as a way to help jog their memory. (To make this easier, on the back of the recommendation request form, there are questions you can answer about your experiences in that teacher's class.) It is also really important to specify the number of letters that you need, for which schools, and, if they are not able to submit them online, to provide envelopes as well as any forms required by the schools for the teachers to complete. (For example, the common application has a 2 page form for the teachers to complete in addition to their recommendation letter. Most teachers will complete these electronically, but if your teacher is not completing their common app recommendation electronically, then you need to print this form and give it to your teacher.)
Once your teacher has completed his/ her recommendation letter they will return it to you in a sealed envelope with their signature across the seal. It is important that you do not open the letter as this is the format the college would prefer to receive the letters. You are ultimately responsible for making sure that you get your recommendation letters back in time to mail them to the college by their designated deadlines. Because colleges receive so many different items in the mail, I strongly encourage you to put together 1 large envelope of all of the supplementary materials that the college is requiring and mail it together. So, if you need your transcript, a teacher recommendation letter and a counselor recommendation letter you will be mailing 3 individual envelopes together to the college.
If a counselor recommendation is required it is beneficial to come and see me as soon as you realize it so that we can set up a time to meet. (Yes, I do require EVERY student that I am going to write a recommendation letter for to actually come in and TALK to me!) I write the letters on a first come first serve basis as that is the only way I know how to be fair. Writing recommendation letters is a very time consuming process taking multiple hours per letter which adds up quickly. So please, watch your deadlines and try to help me write the best letter possible by allowing me to have plenty of time. (Like teachers, you should be giving me at least 30 days!) The reason recommendation letters take so long is that each letter should (hopefully) capture the essence of you – and each of you are very different. Remember, when writing recommendation letters generalized praise is wasted space so I need stories and examples to help give admissions officers a better understanding of who you are and what you can bring to their campus. Plus, it needs to be more than just what they can read about you in your application. The short answer essays that are on the "Counselor Supplement Sheet" that you will complete along with a "Parent Brag Sheet" are important aspects to help guide our 1:1 rec letter conversation. Additionally, if you have developed a resume or list of activities and awards that can also be helpful.
So, for the next few months, if you are curious about how I will be spending my "free" time - the answer is writing recommendation letters. Thankfully, I will also be balancing that out with lots of time talking to each of you and getting to know you better... and I am REALLY looking forward to that!
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